COVID-19 Venue EventSafe Operating Guide
In particular, please all visitors attending should read Page 8; On Arrival at the Venue. It is now a requirement for all individuals entering to scan in upon entry via the Service NSW App for contact tracing purposes.
All visitors must also comply with the venue ICC Sydney’s General Conditions of Entry and in particular the updated sections; Special Conditions of Entry During Public Health Emergencies: https://www.iccsydney.com.au/Venue/Venue-Information/Conditions-of-Entry.
ICC Sydney Customer Service Desks are located at the ground level of the convention centre and level two of both the theatre and the exhibition centre. Customer service staff assist delegates and visitors with information on in-house events and services, local attractions, dining experiences, arts and cultural attractions, shopping and transportation. Operating hours are based on event requirements.
Stand builders and contractors conducting high-risk works are to be inducted. Please email firstname.lastname@example.org to get your company setup if it hasn’t been done so yet. If you company is already set up, please get in touch with your company administrator to have the induction link issued.
Emergency Evacuation Procedures
All Emergency services need to be coordinated through the Event security to ensure that the emergency vehicles are given the correct information. All security staff are qualified in First Aid procedures. For any first aid requirements please visit security on the show floor or go to the Organiser’s office where security can be contacted.
In the event of an emergency, one of two alarms may sound:
- Alert alarm – “Beep! Beep! Beep!” This is a warning alarm to notify everyone of a possible emergency. If it sounds, please stand by for further instructions.
- Evacuation alarm – “Whoop! Whoop!” This alarm means all occupants must evacuate. When it sounds, wardens will direct everyone to leave via the nearest exits quickly but calmly, and assemble at the nearest evacuation point where they are to remain until ICC Sydney staff advise that it is safe to return.
Any materials used for construction of your stand or display must conform to the following minimum standards:
- Non-combustible and inherently non-flammable material
- Durable, flame-proof fabric
- Self-extinguishing plastic
- Plywood, hardwood or fibre-board rendered flame-resistant by a process of impregnation acceptable to the Authorities
The storage of any flammable liquids or fuel within the Exhibition is not permitted.
Fire extinguishers and/or fire fighting equipment must at all times be visible and accessible, and must not be removed from its correct location.
Motor vehicles or other mechanical appliances displayed within the exhibition venue must contain less than 5l of fuel, and are required to submit a Vehicle Display Permit Form to the venue no later than Friday 14th May 2021. Their batteries must be disconnected and a drip tray placed under the sump. A spare set of keys must be handed to the organiser and they will be returned at the conclusion of the show. It is the responsibility of the exhibitor to provide a fire extinguisher with any vehicle in the hall and it must be visible on the stand at all times during show open hours.
Should construction of stands or exhibits create a potential smoke-locked area or create an area not serviceable by the existing sprinkler systems, the management of the exhibition venue, under advice from the Insurance Council of Australia, may require the smoke detection, emergency lighting, and exit lighting systems to be extended to cover the stand or exhibit areas.
Please notify the Operation Manager if you intend on bringing a vehicle, utilising a naked flame, doing hot work, cooking, or utilising LPG Gas for more information about requirements.
ICC Sydney requires temporary structures built for exhibitions or events to comply with relevant legislation,and are constructed with utmost concern for the safety of the public, employees and contractors.
Due to fire engineering restrictions, the maximum permissible stand height is five (5) metres in the exhibition halls.
Helium balloons are only permitted as fixed features of a stand or exhibit. Exhibitors must obtain written approval from the venue for the use of helium. The exhibitor will be charged for the removal of any balloons remaining in the halls and for any Fire Brigade call-out costs associated with false alarm calls that are caused by balloons or other exhibition related items tripping the smoke alarm beams.
Please contact the Operations Manager prior to the show if you plan to use helium balloons as part of your display.